Enterprise Content Management

Enterprise Content Management

Although organizations store information in electronic format, it is hard for them to find the exact documents they need. Many organizations overlook large, untapped reserves of enterprise content that could help them to make better decisions, because much of this content is unstructured and lies outside of databases.

WHAT IS ENTERPRISE CONTENT MANAGEMENT?

Enterprise Content Management (ECM) is a set of strategies, methods, and tools to capture, manage, store, preserve and deliver content and documents to enable an organization’s business processes [1]. It entails managing a document or electronic file through its life cycle from “cradle to grave.” ECM deals with content flow, the systems and processes the content touches. ECM creates value by linking people, processes and content.

ECM helps to manage unstructured data to deliver the right information to the right people, at the right level of detail, in a timely manner. It helps organizations to manage all types of electronic content, promotes collaboration and enforces consistent business processes.

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Enterprise content management software (CMS)

Enterprise content management software (CMS)

As human beings we are prone to mistakes and errors. To overcome this weakness, wealthy organizations use Enterprise content management software (CMS) for them to have reliable, accurate and less error information.

What is Enterprise content management software (CMS)?

An enterprise content management (ECM) system is focused on manipulating the information (content, documents, details, and records) that is significant with your organization’s transactions. It helps manage the organization’s unstructured information content then later store and deliver these data from one network to another with its diversity of format and location. Typically works at the enterprise level of the organization.

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The greatest advantage of using a CMS

The greatest advantage of using a CMS

What is CMS? Content Management Systems are defines as software designed to simplify the publication and editing of Web content. CMS simply enables content creators to submit content without requiring the knowledge of HTML coding or the uploading of files. A CMS is most commonly used in establishing a presence on the Web. CMS software keeps track of all of the content on a Web site. This Content can include simple text, photos, music, video, and documents. The greatest advantage of using a CMS is that it virtually requires little skill or knowledge to manage a website.

Here are The Top 10 Content Management Systems to Help you Maintain your Website with Ease:

1. Joomla: The system includes features such as page caching to improve performance, printable versions of pages, RSS feeds, news flashes, blogs, polls, website searching, and language internationalization.

Joomla! is used to power all different types of Web sites including corporate intranets, online magazines, newspapers and publications, as well as e-commerce, and government applications. Non-commercial usage is also popular. Key features include: completely database driven site engines,News, products, or services sections fully editable and manageable, topics sections can be added to by contributing Authors,fully customizable layouts including left, center, and right Menu boxes, browser upload of images to your own library for use anywhere in the site, and dynamic forum / poll / Voting booth for

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The frequent content updates websites require

the frequent content updates websites require

A Content Management System (CMS) is a software application used to create, edit, manage, and publish content consistently and efficiently.  There are many types of CMS systems out there so when it’s time to select a CMS to manage your website, you need to make sure you find one that is 100% SEO-Friendly and optimizes your pages for the search engines.

To give a brief overview, CMS programs are also capable of storing data, publishing web-based content, version control, searching, as well as retrieval and control of industry specific documentation and file management including news, articles, manual reports, marketing brochures and more.

Content Management Systems employ these mutually exclusive terms and are beneficial when handling thousand pages of dynamic data. By allowing information to be added, edited or deleted automatically throughout the entire website, these systems streamline the frequent content updates websites require.

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Web Development Processes and Technical Environments

The process of Web application development is critical to the success of web-based projects. The proper processes can not be enforced unless technical environments are properly setup. Technical environments are required for development, test and production.

Web applications architecture is typically in 3-tiers. Applications are developed on NT platforms, and deployed to production on UNIX platforms. Without streamlined procedures and proper environment settings, deployment and testing is not only a frustrating experience, but also a major detriment in application failure and budget overrun.

Development and test environment may be powered by less powerful computers, but the configurations should be the same for all three environments. Development and test environments should be populated with production data periodically.

Development Environment

Role – The development environment is a place where development team develops and tests the applications. If applications are developed on NT, deployment to UNIX environment helps developers to port NT applications to UNIX environment and test UNIX specific tasks, such as shell scripts and cron jobs.

Security Concerns – Development team should have full control of and access to the environment, though installation of new software should be consulted with UNIX admin and DBA.

Test Environment

Role – The test environment is a place where QA team (configuration management and software testing practices deployment. The deployment of large and complex applications may take many trials.

Security Concerns – QA team is fully responsible for the test environment. Development team should not be aware of the existence of the test environment. In reality, development team members are often involved with deployment to test environment largely because organizations trend to place staff with less technical expertise on QA team.

Production Environment

Role – The production environment is a place where you serve your customers. The deployment from test to production should be automated using deployment scripts to avoid the potential human errors and to reduce the deployment cost.

Security Concerns – Both development team and QA team should not be aware of the existence of production environment. It is the sole responsibility of operation team to maintain the production environment.

The procedures and technical environment settings described above have been proven to be valuable in eliminating many problems in web-based system implementation. The successful implementation of the procedures, however, depends on management commitment and the technical competency of all teams involved.